Office ADministrator/Receptionist

Office Administrator/Receptionist

www.myrecruiting.biz , the premier source for specialized professional recruitment in Texas and the Southeast U.S., is currently seeking Office Administrator/Receptionist in Houston, Texas. Our client company has aggressive growth plans and are seeking only the most talented and driven accounting professional to join their team.
GENERAL SUMMARY:
The Office Administrator manages the front desk, updates all event scheduling and seminar tracking in corporate database, conducts confirmation calls to candidates & prepares materials for orientation, schedules appointments for delivery consultants, processes & distributes mail, participates in special projects, and provides general office support.

PRINCIPAL DUTIES & RESPONSIBILITIES

Front Desk Administration
1. Answers main phones and maintains orderly reception area.
2. Maintains conference room schedules.
3. Tracks utilization numbers for office usage.
4. Mail responsibility: Outgoing and Express mail.
5. Proactively engage candidates to participate in program.
6. Other duties as assigned.

Transition Delivery Support
1. Records Seminar attendance into company database.
2. Prepares orientation materials, handouts.
3. Assists with the administration of the Events Calendar in online calendaring system.
4. Type workshop resumes and mails them to candidates.
5. Coordinates & sends candidate e/mail blasts/communications.
6. Schedules appointments for consultants.
7. Prepare new start materials, notification packets, etc.

General Office Support
1. Support office projects and handle administrative needs of staff members.
2. Ordering of all general office supplies (letterhead paper, pens etc., printer cartridges etc).
3. Troubleshoot technical problems (computer/printer/copier).
4. Office Equipment, ensure maintenance and problem solving.
5. Maintains supplies in Copier/Fax Room and Information Center.
6. Kitchen maintenance.
7. Orders all kitchen supplies including coffee and other beverages.
8. Special projects as needed.
9. Process Accounts Payables.
10. Provide sales support as needed.


JOB SPECIFICATIONS:
1. Bachelor's Degree or some college/university coursework
2. Excellent computer skills (including Microsoft Office Suite, Word, Excel and PowerPoint)
3. Exceptional telephone skills


The best candidate will exhibit the following characteristics and behaviors:
1. Customer focused, warm and engaging personality
2. Strong organization skills
3. Ability to multi-task
4. Typing – greater than 50 WPM
5. Strong problem solving skills and initiative
6. Ability to complete tasks with speed and accuracy while meeting deadlines
7. Willingness to be flexible in the midst of changing priorities
8. Good verbal communication and writing skills
9. Professional presence; comfortable interacting with all levels of management

If you are in search of a challenging Office Adminstrator/Receptionist role like this or know someone who would be interested in this, please contact Mary-Helen Giles at (832) 242-9409, or e-mail your resume to mary-helen-resumes@myrecruiting.biz for confidential consideration.
Please visit our website http://www.myrecruiting.biz for more details on the Office Administrator/Receptionist
On-line: http://public.bullhornstaffing.com/JobBoard/Standard/BHContent_JobDetail.cfm?jobPostingID=434&privateLabelID=1330
McIntyre Youngblood Recruiting, LLC, www.myrecruiting.biz is an equal opportunity employer specializing in direct hire employment and temporary staffing of accounting, finance, legal, administrative and information technology (IT) professionals in Houston, Dallas and New Orleans. With 30 plus years of experience we are able to provide experienced candidates at all levels including management consulting. MYRecruiting is a certified Woman Owned Business Enterprise (WBE) and HUB qualified. McIntyre Youngblood Recruiting, LLC was named to Louisiana’s Top Business List for 2009 by www.DiversityBusiness.com as a top emerging business.
Please visit our web-site for career resource articles http://www.myrecruiting.biz/candidates.html