Director of Finance and Administration

Director of Finance and Administration
www.myrecruiting.biz , the premier source for specialized financial recruitment in Texas, Louisiana and the Southeast U.S., is currently seeking a Director of Finance and Administration for a wholesale distribution company in Houston, TX. Our client company has aggressive growth plans and seeking only the most talented and driven accounting professional to join their team.

Job Description

Job Title: Director of Finance and Administration

1) The Company: Company’s is a well-capitalized start up business which purchased a vineyard and a distillery in Peru to produce, bottle and export brandy (Peruvian liquor) and market it in the United States. The Company has established a network of marketing and distribution channels throughout the United States and expects first year sales of approximately $4 million, growing to almost $50 million within five years. Headquarters are in Houston, Texas.
2) Position Summary: Establish and carry-out the daily finance, accounting and administration functions including, but not limited to; building an accounting system by selecting the required software, procedures/controls for AP and AR, monthly reconciliation of estimated billing from agencies to actual, purchasing, budgeting and forecasting for the year and long-term planning, general ledger, financial reporting, and licensing within the heavily regulated liquor industry, maintaining an office in Houston (lease, maintenance, etc.), preparing financial statements for consolidation into the parent company’s statements and manage the relationship with external tax, audit and legal as required. Must be a self-starter, able to work effectively with minimal supervision.
3) Scope: You will create and manage the income statement, balance sheet, cash flow and lead the budgeting process, manage the day-to-day finance and accounting assignment and be a key team partner in managing the business from a data, control and insight perspective representing finance and administration. The Director of Finance and Administration will be a hands-on and participative manager and will have responsibility for the following areas: finance, business planning and budgeting, human resources, administration, and information technology. This is a tremendous opportunity to maximize and strengthen the internal capacity of Company to a well-respected, high-impact organization. She/he must have a high sense-of-urgency while fully embracing and consistently exhibiting positive leadership, resulting in quick and smooth response to business dynamics.
4) Key Responsibilities/Accountabilities:
Financial Management:
• Strategy: As a true business partner to the GM/President and function leaders, assess organizational performance against both the annual budget and company’s long-term strategy. Develop tools and systems to provide critical financial and operational information and make actionable recommendations on both strategy and operations. Oversee long-term budgetary planning and costs management in alignment with the company’s strategic plan.
• Leadership & Team Management: Participate in key decisions pertaining to strategic initiatives, operating model and operational execution. Serve as member of the leadership team. Mentor and develop direct report(s) building an effective team dynamic.
• Financial Planning & Analysis: Prepare and maintain regular financial planning reports; manage monthly profit and loss and cash flows and forecasting. Complete analysis of financial results; develop recommendations (strategic and tactical). Develop and execute analysis of various brand/programming initiatives; develop and maintain capital budget. Assist in development of financial planning and analysis exercises/reports.
• Accounting Activities: Oversee the accounting functions; prepare financial statements; review month-end closing activities; enhance and implement financial and accounting systems, business policies, accounting processes, tools and control systems. Oversee cash management. Oversee Accounts Receivable management and provide support to collections activities.
70% of the time
Human Resources, Technology, and Administration:
• Further develop Company’s human resources and administration, enhancing professional development, performance evaluation, training, and recruiting.
• Establish and manage a training program to educate employees regarding staff tools, policies, and procedures.
• Work closely and transparently with all external partners including third-party vendors and consultants.
• Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales. 30%

5) Key Responsibilities/Accountabilities:
Budget & Forecast Creation, Monitoring and Management Reporting/Analysis
Departmental Overheads Budgets
A&P Control, Coordination, Reconciliation and Reporting
Overheads – Actual vs. Budget Reporting
Compliance – Review Contractual Agreements for Commercial Rigor
Transaction Processing – Purchase Orders, Invoices, Approvals, Coding, Accruals
Financial Analysis and Management Reporting on a Brand Basis
Decision Support
Other:
Cash Flow Forecast
Review processes and recommend improvement efficiencies
Provide financial input to the Marketing Leaders Group.

6) Preferred Skills and Competencies:
a. Education/Experience
i. Bachelor's degree, preferably in a business-related field with an emphasis in finance and/or accounting
ii. Minimum of 5 years' experience in financial analysis, financial/strategic planning, accounting and/or budgeting in a sales and marketing environment.
iii. Excellent knowledge of budgeting, planning, accounting, business analysis knowledge of GAAP
iv. Management and project leadership experience
v. Strong verbal and written communication skills, including meeting facilitation and presentations

b. Critical Competencies:
i. Ability to think strategically, synthesize data and develop creative and innovative solutions within an entrepreneurial environment.
ii. Ability to effectively present information and respond to questions from senior executives, cross functional business leaders, peers, clients, and customers.
iii. Understanding fundamental database design and development.
iv. Ability to gather data from multiple sources and manipulate the data to develop demand-driven and action based reporting and analysis.

c. Other or Special Requirements:
i. Must be proficient in Microsoft Excel, Word and Outlook, dependable, strong organizational skills, strong customer service and management skills
ii. Wholesale distribution industry experience helpful.
iii. Participated in software selection, evaluation and implementation for a company with revenues of between $5 million and $20 million.
iv. Coordinated accounting/administrative function to effectively service and be responsive to the requirements of sales and other operations personnel.
v. Business and Commercial Awareness.
vi. Ability to translate financial concepts to--and to effectively collaborate with—internal and external colleagues who do not necessarily have finance backgrounds.
vii. A successful track record in setting priorities; keen analytic, organization, and problem solving skills that support and enable sound decision making.
viii. Knowledge of best practices in Human Resources activities.

If you are in search of a challenging Director of Finance and Administration role like this or know someone who would be interested in this, please contact Danya Bogart at (713) 877-8546, or e-mail your resume to danya-resumes@myrecruiting.biz for confidential consideration.
Please visit our website http://www.myrecruiting.biz for more details on the Director of Finance and Administration
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McIntyre Youngblood Recruiting, LLC, www.myrecruiting.biz is an equal opportunity employer specializing in direct hire employment and temporary staffing of accounting, finance, legal, administrative and information technology (IT) professionals in Houston, Dallas and New Orleans. With 30 plus years of experience we are able to provide experienced candidates at all levels including management consulting. MYRecruiting is a certified Woman Owned Business Enterprise (WBE) and HUB qualified. McIntyre Youngblood Recruiting, LLC was named to Louisiana’s Top Business List for 2009 by www.DiversityBusiness.com as a top emerging business.
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